Frequently Asked Questions

Companyfile is a structured business disclosure platform. It guides you through an adaptive questionnaire that covers all the topics a bank reviews during Customer Due Diligence (CDD) — ownership, business model, money flows, geographic exposure, and more. The output is a professional report you can share with your bank, accountant or auditor.

CDD stands for Customer Due Diligence. It's the process banks use to verify the identity of their clients, understand their business activities, assess potential risks for money laundering or terrorist financing, and determine whether a business relationship meets regulatory requirements. In the Netherlands, this is mandated by the Wwft (Wet ter voorkoming van witwassen en financieren van terrorisme).

If your bank has asked you for company information, UBO details, or supporting documents — you need a Companyfile. Instead of responding with scattered emails and incomplete documents, you can create one structured disclosure report that proactively answers everything the bank will ask. This reduces onboarding time, prevents follow-up questions, and shows your company in its best light.

No. Companyfile is a structuring and reporting tool — not a legal advisory service. It helps you organize and present your business information in a format banks expect to see. For specific legal or regulatory questions, always consult a qualified compliance advisor or lawyer.

Most companies complete their Companyfile in 20–45 minutes. The adaptive questionnaire only shows questions relevant to your specific company type and structure, so you won't waste time on irrelevant sections. You can save your progress and return at any time.

The report is a professionally formatted Word document covering: company profile, ownership and UBO structure, business model, revenue and money flows, customer and supplier landscape, geographic exposure, sensitive activities, and supporting documentation. Try the demo to see an example.

Yes. Companyfile supports multi-entity structures including holding companies, operating entities, SPVs, and international subsidiaries. You can enter information at group level and override where needed at entity level. Each entity gets its own report section.

Yes. Creating an account, completing the questionnaire, and uploading documents is completely free. You only pay when you want to generate and download your professional report.

The Professional plan is €149 per entity, one-time. This includes the full report download and unlimited updates for 12 months. For multi-entity groups, each entity is priced separately.

All data is stored on servers in the European Union. We use encryption at rest and in transit, and comply with GDPR requirements. See our Privacy Policy for full details.

Only you and anyone you explicitly grant access to. We do not share your data with third parties for marketing or any other purpose. Your disclosure report is only shared when you choose to download and distribute it yourself.